Overview
The Ledger (Finance > Ledger) is Introzy's double-entry bookkeeping log. Every time an invoice is sent or a payment is recorded, Introzy automatically creates corresponding accounting entries here — so you always have a full audit trail without any manual data entry.
Note: The Ledger is read-only. Entries are created automatically by Introzy. You cannot add, edit, or delete entries directly.
How to Access the Ledger
Go to Finance in the left sidebar, then click Ledger.
The page title reads Ledger Entries and displays all entries in reverse chronological order (newest first).
What Each Column Means
Column | Description |
Date | The date the accounting entry was created |
Debit Account | The account being debited (increased) |
Credit Account | The account being credited (increased) |
Amount | The dollar value of the transaction |
Description | A plain-language summary of the entry, including the linked invoice number |
Reference | An optional external reference (e.g. a QuickBooks transaction number) |
All columns are sortable — click any column header to sort ascending or descending.
Accounts You'll See
Introzy uses the following account names in the Ledger:
Cash – Operating — your marketplace's operating cash account; debited when cash is received, credited when cash is paid out
Accounts Receivable — money owed to your marketplace; debited when revenue is recognized on a sent invoice
Marketplace Fee Revenue — income earned from marketplace fees
Connector Commissions — commissions owed to connectors; debited when a commission expense is recognized
Connector Payables — amounts your marketplace owes to connectors; credited when a commission liability is recorded
Types of Ledger Entries
Each financial event typically generates one or two entries. Here are the patterns you'll see:
Revenue Recognition (when an invoice is sent)
When an invoice is sent to a customer, Introzy recognizes the revenue immediately:
Debit: Accounts Receivable
Credit: Marketplace Fee Revenue
Description:
Revenue from Invoice [INVOICE-ID]
Payment Received (when a customer pays)
Each payment recorded against an invoice creates a cash entry:
Debit: Cash – Operating
Credit: Marketplace Fee Revenue
Description:
Payment for Invoice [INVOICE-ID]
Connector Commission Expense (when a commission invoice is sent)
When a connector earns a commission, Introzy records the expense:
Debit: Connector Commissions
Credit: Connector Payables
Description:
Expense from Invoice [INVOICE-ID]
Connector Commission Payment (when a connector is paid)
When your marketplace pays out a commission:
Debit: Connector Commissions
Credit: Cash – Operating
Description:
Payment for Invoice [INVOICE-ID]
How the Ledger Connects to Deals and Invoices
Ledger entries are not created manually — they flow automatically from the deal and invoice lifecycle:
A deal closes — When a deal's status changes to Completed, any fee rules attached to that deal (via Fee Plans) are triggered and calculated automatically.
A fee event is created — Introzy records a fee event on the deal (visible under Fee Events on the deal detail page) showing the payer, payee, and calculated amount.
An invoice is generated — From the deal, you or Introzy generate an invoice (Generate Invoice button on the deal). The invoice line items link back to the originating deal.
The invoice is sent — When the invoice status moves from Draft to Sent, Introzy automatically creates the corresponding ledger entries (revenue recognition). You'll see "Invoice sent and accounting entries created" in the Invoice Lifecycle section.
Payment is recorded — Each time a payment is logged against the invoice (manually via Record Outside Payment, or synced from QuickBooks), Introzy creates a payment entry in the Ledger.
You can trace any ledger entry back to its source invoice by matching the invoice number in the Description column (e.g., DEMO-INV-0009) to the invoice in Finance > Invoices.
Searching and Filtering
Use the search bar at the top of the Ledger to filter entries by:
Account name — e.g. type
Cashto see all entries involving Cash – OperatingDescription — e.g. type an invoice number like
INV-0005to see all entries for a specific invoiceReference — e.g. a QuickBooks reference number
The result count updates in real time and is shown at the bottom of the table (e.g. "Showing 1 to 9 of 9 results").
QuickBooks Sync
Introzy integrates with QuickBooks. When a payment is synced:
The payment row on the Invoice shows an Introzy badge alongside Synced to QB and a QuickBooks Ref number
The Reference column in the Ledger may display the corresponding QuickBooks transaction ID
To sync all invoices with QuickBooks, use the Sync All to QuickBooks button on the Finance > Invoices page.
Frequently Asked Questions
Why are there multiple entries for the same invoice? Each financial event (revenue recognition, each partial payment) creates its own entry. An invoice that is partially paid over time will have one revenue entry when sent, then a separate payment entry for each installment received.
Can I export or download the Ledger? There is no direct CSV export from the Ledger page. For external reporting, use the Finance > Reports section or sync with QuickBooks.
Why does an entry show a $0 or unexpected amount? This may indicate a fee that was not calculated before the invoice was generated. Check the deal's Deal Amount Periods and use Calculate Fees on the deal to ensure fees are properly computed before generating an invoice.
How do I find all entries for a specific deal? Navigate to the deal (Finance > Deals), scroll to Fee Events, and click View Invoice next to the relevant fee event. From the invoice, note the invoice number, then search for it in the Ledger.